YWCA of Greater Portland: providing safety, opportunity and independence for women and families.

Current Job Openings

Position descriptions are below. All positions are open until filled unless otherwise specified.

Click on each job title to open a PDF of each job description:

GRANTS COORDINATOR - Deadline to Apply January 25, 2012

OPERATIONS CLERK - Deadline to apply February 6, 2012

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GRANTS COORDINATOR
SALARY RANGE: $33,000-$37,000; depending on experience
REPORTS TO: DEVELOPMENT DIRECTOR
POSITION: Full-time, exempt

HOW TO APPLY:
If you feel you are a great candidate, please apply with the following information:

A complete chronological resume, including dates of employment, self-employment,
volunteer activities and any periods of unemployment
The names and contact information for four (4) references, each of whom has known you in a professional capacity for more than three years
A cover letter with specific answers to the following questions:
• Why are you interested in this position?;
• How do your experience, talents and style fit your understanding of what this position
entails; and
• How did you hear about this position?
A list of your grants that have been funded and, if possible, a sample from a grant you have written.

To apply, submit the above information to employment@ywcapdx.org with your name and “Grants
Coordinator” in the subject line by Wednesday, January 25.

Our Mission: The YWCA of Greater Portland (“YWCA”) is dedicated to changing lives by empowering women and their families to achieve safety, opportunity, and independence.

We are seeking a Grants Coordinator that will be responsible for all aspects of foundation and
corporate fundraising, including researching funding opportunities, writing funding proposals, and
submitting timely and accurate reports for all existing grant-funded projects. The right candidate will be self-motivated, love the grant writing process, and look forward to a challenge.

POSITION SUMMARY
The Grants Coordinator provides leadership in working with staff across the YWCA to increase funding for services by securing and managing grants, appropriations and other gifts from foundations, as well as state, federal and other public resources.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

Provides leadership in working with staff across the YWCA to increase funding for services by securing and managing grants, appropriations and other gifts from foundations, as well as state, federal and other public resources.
Manage the grants funding calendar.
Conduct ongoing grant opportunities research.
Create annual grant plan
Create weekly grant summary report.
Manage Government funding channel.
Conduct research for potential government grant opportunities.
Enter all corporate, grant and foundation and government contact data into Raiser’s Edge
database and provide oversight to ensure acknowledgement letters, progress reports and required forms are executed in a timely manner.
Attend all Development Department events/functions
Prepares and keeps current the grant submittal work plan for each fiscal year, including
corporate, foundation, and government grants and reports.
Researches prospects, cultivates, and tracks corporate, foundation, and government grants with emphasis on identifying new monies.
Works with Development Director and program staff to systematically share information to ensure grant compliance.
Works with Development Director and Communications Coordinator to create and maintain a Communications Plan around grant awards.
Has thorough knowledge of social services development funders and ability to think creatively to leverage resources.
On-going management and reporting required by grantors in the form of progress reports and filings.
Provide research support and assistance in writing government grant proposals.
Schedule cultivation meetings with Executive Director, Development Director and major grant donors.

Secondary Functions

Assist with Development Department events and activities as needed and directed by the
Development Director
Additional collaborative work with Program Managers to develop measurement statistics and potential new program narratives will be required.
Other duties as assigned

Specific Job Skills

Strong written communication skills. Ability to write clear, structured, articulate, and persuasive proposals.
Self-starter with ability to improve systems, communications and outcomes of the YWCA grant program.
Attention to detail
Ability to meet multiple deadlines
Able to monitor and meet revenue goals
Knowledge and familiarity with research techniques for grant prospect research
Must have the ability to work independently and with managers and staff in a team situation, prioritize workload, and meet established deadlines.
Advanced proficiency with MS Office Suite and Raiser’s Edge software platforms.
Must be able to lift up to 25 lbs
Integrity, honesty, professionalism and accountability are fundamental to the position

EDUCATION / EXPERIENCE

Three to five years of successful grant and proposal writing experience with responsibility for obtaining and monitoring the use of grant funds.
Bachelor’s degree or equivalent preferred.
Experience working with large foundations, corporate foundations and other non-profit agencies.

JOB CONDITIONS

Office setting
Some evening and weekend work may be required as needed for special events and other general Development Department support.
Incumbent must have valid OR license and access and ability to use own transportation.

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JOB TITLE: Operations Clerk
DEPARTMENT/PROGRAM: Facilities/Operations
REPORTS TO: Facilities Manager
Position Status: Non-exempt
HOURS PER WEEK: 16 (4:00-7:00 pm Monday through Friday)
WAGE/SALARY RANGE: $9.50-$10.50 PER HOUR DOE

HOW TO APPLY:

If you feel you are a great candidate, please apply with the following information:

A complete chronological resume, including dates of employment, self-employment,
volunteer activities and any periods of unemployment
The names and contact information for three (3) references, each of whom has known you in a professional capacity for more than three years
A cover letter with specific answers to the following questions:

Why are you interested in this position?;

How do your experience, talents and style fit your understanding of what this position
entails; and

How did you hear about this position?

To apply, submit the above information to employment@ywcapdx.org with your name and “Operations Clerk” in the subject line by Monday, February 6, 2012.

Our Mission: The YWCA of Greater Portland (“YWCA”) is dedicated to changing lives by empowering women and their families to achieve safety, opportunity, and independence.

POSITION SUMMARY
Assist in generating revenue through space rentals and reservations. Provide evening coverage for the reception area as guests arrive for meetings. Demonstrate helpful, courteous customer service to external (clients, members, donors) and internal (staff) customers that reflect the mission and spirit of the YWCA.

Essential Functions/Major Responsibilities

Grant entry into the building for authorized evening visitors and screen visitors via camera
surveillance before allowing entry into the building.
Greet visitors and escort them to various spaces throughout building.
Perform nightly security sweeps of the third floor Executive suite.
Produce, maintain and track invoicing and rental agreement process for meeting space and
athletic space renters.
Work with current lessees to ensure good tenant relations.
Generate revenue for YWCA by advertising rental spaces and working with YWCA affiliates to
secure additional space rentals.
Meet once per week with Facilities Manager during business hours to outline priorities and track
progress of rental revenue.
Secure building upon leaving each evening and communicate with visitors about securing the
building when they leave.
Follow strict protocol when interacting with visitors.
Be educated on emergency procedures and follow emergency procedures to the letter.
Process waiver of liability forms for use of fitness areas and collect proof of liability insurance
from renters.
Monitor and maintain facilities inventory including janitorial and equipment supplies.
Responds to inquiries and requests for general information from external and internal sources.
Check conference rooms throughout the shift to ensure that spaces are left clean and orderly.

Secondary Functions

Monitor and communicate with janitorial services.
Maintain clerical room, including general organization and office supply orders.
Keep copier stations stocked with paper and toner.
Tour the empty spaces in the building and create lists of maintenance needs.
Troubleshoot computer and projector issues as needed.